IWM Regional Agency Releases RFP
San Benito County Integrated Waste Management Regional Agency
RFP for Franchised Collection Services for Recyclables, Organics and Solid Waste for the County of San Benito, City of Hollister, and City of San Juan Bautista (San Benito County Integrated Waste Management
Regional Agency Members)
Thank you for your interest in the San Benito County Integrated Waste Management Regional Agency (Regional Agency) RFP for franchised collection services. Please check this home page regularly for any updates on the RFP process. RFP addendums will be posted to this site.
All communications regarding this RFP should be made through Kevin McCarthy of CSG Consultants, the Regional Agency’s consultant, by email at kevinm@csgengr.com or via phone at 650-248-7440. If you are interested in receiving updates on the RFP process please email Mr. McCarthy at the email address provided above. The current schedule for this RFP process can be found below.
Milestones* |
Date |
REGIONAL AGENCY releases RFP |
Aug. 29, 2017 |
R.S.V.P deadline for pre-proposal meeting by 3 p.m. |
Sept. 6, 2017 |
Deadline to submit written questions and comments by 3 p.m. |
Sept. 13, 2017 |
Mandatory pre-proposal meeting at 10 am at County Administration Office, 481 4th Street, Hollister. Board of Supervisors Chambers. |
Sept. 20, 2017 |
Deadline to submit additional written questions by 3 p.m. |
Sept. 27, 2017 |
REGIONAL AGENCY will issue: response to written questions, summary of responses provided at the pre-proposal meeting, and RFP addendum if necessary. |
Oct. 11, 2017 |
Proposals due by 3 p.m. |
Nov. 14, 2017 |
REGIONAL AGENCY requests clarification of proposal information |
Dec. 1, 2017 |
Proposer public presentations to RA Members. Presentations limited to non-cost information only (i.e., qualifications and technical proposal only). Location TBD. |
Dec. 2017 |
Evaluation committee conducts interviews with one or more proposers |
Dec. 2017 |
Selection committee recommends contractor |
Jan. 2018 |
Evaluation/Selection committee conduct and complete negotiations with contractor |
Jan./Feb. 2018 |
RA Member governing bodies approve contract award |
Feb./March 2018 |
Contractor commence providing services |
July 1, 2018** |
* Note that the REGIONAL AGENCY may modify this schedule as needed.
** Collection services may be initiated later if a short-term extension of the Franchise Agreement is needed and approved.
Please note there is a mandatory pre-proposal meeting scheduled as follows:
Mandatory pre-proposal meeting at County Administration Office, 481 4th Street, Hollister. Board of Supervisors Chambers. |
September 20, 2017 10:00 am |
Attendees are required to RSVP for the meeting by 3 pm on September 6th. Questions regarding the RFP can also be submitted in advance of the pre-proposal meeting and are due electronically to Mr. McCarthy by 3 pm on September 13th.
RFP DOCUMENTS
RFP FOR FRANCHISED COLLECTION SERVICES FOR RECYCLABLES, ORGANICS, AND SOLID WASTE
PROPOSAL RECIEVED SBC IWMRA 111417
RFP Attachments
RFP Attachment 1: JPA Agreement and Cost Sharing Agreement
RFP Attachment 2: New Franchise Agreement for Collection Services (Franchise Agreement)
RFP Attachment 3: List of RA Members Facilities and Public Receptacle Location
RFP Attachment 4: Proposer Code of Conduct
RFP Attachment 5: Franchise Fee Payment Details, Diversion Rates and Service Data
RFP Attachment 6: Operating Statistics and Collection Route Data
RFP Attachment 7: Current Rates
RFP Attachment 8_CBA Agreement_clerical
RFP Attachment 8_Current CBA Wage and benefits
RFP Attachment 8_CBA Agreement_drivers and mechanics
RFP Attachment 9: Cost Proposal Forms
RFP Attachment 9_San Benito County Proposal Cost Forms_Organic Material Options
RFP Attachment 9_San Benito County Proposal Cost Forms Update-11-2-17
RFP Attachment 9_San Benito County Proposal Cost Forms_Organic Material Options Updated 11-2-17
RFP Attachment 10: Anti-Collusion Affidavit
FRANCHISE AGREEMENT ATTACHMENTS (PARTIAL)
FA Attachment B: RA Member Community Events Schedule
FA Attachment L: ARTICLE III. SOLID WASTE AND RECYCLABLES COLLECTION_SBC
FA Attachment L: Ordinance 749 dated 122701
ADDENDUM DOCUMENTS
Addendum 1_Attachment 1_YW Routes
Copy of Attach 2_Public Event Details
Copy of Attach 3_Revised RFP Attachment 3_RA Member Facilities
PUBLIC PRESENTATIONS
Evaluation Committee Report