IWM Regional Agency Releases RFP

San Benito County Integrated Waste Management Regional Agency

RFP for Franchised Collection Services for Recyclables, Organics and Solid Waste for the County of San Benito, City of Hollister, and City of San Juan Bautista (San Benito County Integrated Waste Management

Regional Agency Members)

Thank you for your interest in the San Benito County Integrated Waste Management Regional Agency (Regional Agency) RFP for franchised collection services. Please check this home page regularly for any updates on the RFP process. RFP addendums will be posted to this site.

All communications regarding this RFP should be made through Kevin McCarthy of CSG Consultants, the Regional Agency’s consultant, by email at kevinm@csgengr.com or via phone at 650-248-7440. If you are interested in receiving updates on the RFP process please email Mr. McCarthy at the email address provided above. The current schedule for this RFP process can be found below.

Milestones*	Date
REGIONAL AGENCY releases RFP	Aug. 29, 2017
R.S.V.P deadline for pre-proposal meeting by 3 p.m.	Sept. 6, 2017
Deadline to submit written questions and comments by 3 p.m.	Sept. 13, 2017
Mandatory pre-proposal meeting at 10 am at County Administration Office, 481 4^th Street, Hollister. Board of Supervisors Chambers.	Sept. 20, 2017
Deadline to submit additional written questions by 3 p.m.	Sept. 27, 2017
REGIONAL AGENCY will issue: response to written questions, summary of responses provided at the pre-proposal meeting, and RFP addendum if necessary.	Oct. 11, 2017
Proposals due by 3 p.m.	Nov. 14, 2017
REGIONAL AGENCY requests clarification of proposal information	Dec. 1, 2017
Proposer public presentations to RA Members. Presentations limited to non-cost information only (i.e., qualifications and technical proposal only). Location TBD.	Dec. 2017
Evaluation committee conducts interviews with one or more proposers	Dec. 2017
Selection committee recommends contractor	Jan. 2018
Evaluation/Selection committee conduct and complete negotiations with contractor	Jan./Feb. 2018
RA Member governing bodies approve contract award	Feb./March 2018
Contractor commence providing services	July 1, 2018**

* Note that the REGIONAL AGENCY may modify this schedule as needed.

** Collection services may be initiated later if a short-term extension of the Franchise Agreement is needed and approved.

Please note there is a mandatory pre-proposal meeting scheduled as follows:

Mandatory pre-proposal meeting at County Administration Office, 481 4^th Street, Hollister. Board of Supervisors Chambers.

September 20, 2017

10:00 am

Attendees are required to RSVP for the meeting by 3 pm on September 6^th. Questions regarding the RFP can also be submitted in advance of the pre-proposal meeting and are due electronically to Mr. McCarthy by 3 pm on September 13^th.

RFP DOCUMENTS

RFP FOR FRANCHISED COLLECTION SERVICES FOR RECYCLABLES, ORGANICS, AND SOLID WASTE

PROPOSAL RECIEVED SBC IWMRA 111417

RFP Attachments

RFP Attachment 1: JPA Agreement and Cost Sharing Agreement

RFP Attachment 2: New Franchise Agreement for Collection Services (Franchise Agreement)

RFP Attachment 3: List of RA Members Facilities and Public Receptacle Location

RFP Attachment 4: Proposer Code of Conduct

RFP Attachment 5: Franchise Fee Payment Details, Diversion Rates and Service Data

RFP Attachment 6: Operating Statistics and Collection Route Data

RFP Attachment 6_Route Maps

RFP Attachment 7: Current Rates